School Operations Coordinator

POSITION POSTED:  12/30/2023

FULL-TIME POSITION

HOURS: 40+              

DEADLINE TO APPLY 

Immediate Hire – Position will remain open until filled with the ideal, qualified and best fit candidate. 

PERFORMANCE RESPONSIBILITIES

The School Operations Coordinator will be responsible for supporting the daily operational activities of One City Schools, Inc. and its network of early childhood and public charter schools. This role will assist with several technical and administrative tasks, ensure the efficient functioning of One City’s school teams, school processes, and facilities, and will contribute to creating a safe and productive learning environment for our students and staff.

Key Responsibilities:

• Assist with the coordination of school events, meetings, and activities.
• Maintain and organize school records, documents, and student files.
• Manage the inventory of school supplies and materials.
• Assist with procurement processes, including ordering supplies and monitoring stock levels.
• Support communication efforts by drafting and proofreading correspondence.

• Collaborate with One City’s Chief Operating Officer, and technical, operations and policy leadership and staff,  to facilitate the maintenance of school facilities and functions.
• Assist in coordinating repairs, cleaning, and janitorial services as needed.
• Help maintain safety protocols and emergency procedures.

• Assist with student enrollment processes, including recruitment, registration and record-keeping.
• Collaborate with teachers and staff to align support provided by One City School District with school-based staff and student needs and plans.

• Build and maintain positive relationships with parents, families, and the community to promote the network's mission and values.
• Collaborate with school leadership, development, and partnership staff to ensure our schools have the financial and community resources and partnerships they need to help our drive learn, grow and thrive.
• Represent One City Schools at community events and meetings, fostering a strong community presence.

• Assist in budget research, preparation, tracking and expense monitoring to ensure resources are appropriately allocated where they are needed. 
• Help prepare and process invoices and payments related to school operations.

LEADERSHIP QUALITIES

• Model One City’s Habits of Character: integrity, self-respect, compassion, perseverance and a willingness to encourage and allow scholars to take risks;
• Maintain appropriate work habits, including punctual, consistent attendance and appropriate use of planning time;
• Establish and maintain cooperative relationships with colleagues while demonstrating commitment to teamwork;
• Strive to communicate the positive aspects of One City Schools to the public in word and deed;
• Help maintain a clean, orderly and welcoming educational environment and facility;
• At all times and shows grace and support when engaging children, parents and guests who utilize or visit One City; 
• Demonstration of excellence with judgment, decision making, problem-solving skills and an innovative mindset;
• Energetic, flexible and open-minded; a willingness to embrace strategic change based on best interests of our scholars;
• Self-reflective and proactive with a growth mindset, including the desire to receive and give feedback.

ROLE SPECIFIC QUALIFICATIONS 

• High school diploma or equivalent required; associate's or bachelor's degree in a relevant field is a plus.
• Previous experience in administrative support or school operations is preferred.
• Strong understanding of school operations from the perspective of teachers and support staff who work directly with children and families. 
• Strong organizational skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work collaboratively in a team-oriented environment.
• Commitment to the mission and values of One City Schools.

BASIC QUALIFICATIONS AND REQUIREMENTS

• Strong commitment to the mission, vision, goals and objectives of One City.
• Commitment to working with children from diverse racial/cultural populations and their families, experience preferred. 
• Ability to regularly and routinely lift and push at least 50 pounds.
• Completion of a background check required.
• Be at least 18 years of age​​​​​​​

WHAT WE OFFER TEACHERS: COMPENSATION AND EVALUATION

One City offers salaries and wages that are competitive within our local market and area public schools, as well as comprehensive benefits to all full-time employees. Benefits include:

• Salaries: Dependent on education, experience and demonstrated impact on student achievement
• 11-month assignment with a standard work-day and dedicated planning time each week
• Comprehensive professional development in student-driven, project-based learning models
• Generous time-off program, including 14 Days of PTO and holidays, spring break and winter break (follows MMSD)
• Comprehensive health benefits (medical, dental and vision)
• Voluntary Benefits (Supplemental Life, Accident, Short Term Disability, etc.)
• Your age-eligible child automatically admitted to an open seat at One City Schools 
• Life Insurance and Long-term Disability
• Employee Assistance Plan
• Compensation will be consistent with One City’s approved compensation plan as stipulated by the Board of Directors.

BACKGROUND ON ONE CITY SCHOOLS

Established in 2014, One City Schools, Inc. is a nonprofit school management organization based in Madison, Wisconsin that operates high quality preschools and public charter 4K - 12 schools in Wisconsin. One City's mission is to seed a new model of public education that ensures children and teens are on track to succeed in a college or career preparatory program from birth through high school graduation. We are dedicated to ensuring that our Scholars live and lead with good character, practice self-care and personal wellness, and possess the requisite knowledge, skills, motivation, adaptability, and preparation to make the world better through acts of community service, and whatever careers or occupations they will choose in the future.

One City Preschool (OCP) is an accredited, award-winning, tuition-based early childhood learning center operated by One City Schools, Inc. that serves children ages 2 through 4. We facilitate and support your child’s early learning, development, and wellness within a play-based learning environment, which leads to their success and a joy for learning in grade school and beyond. OCP is accredited by the City of Madison (WI) Child Care Division and recognized as a 5-Star (out of 5) childcare program by the Wisconsin Department of Children and Families. Note: OCP also operates a preschool serving infants and one-year-olds, but these age levels are currently only available to the staff of One City Schools.

One City Elementary School (OCES) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing children in grades 4K to 5 to have a positive and sustainable impact on the world. Established in 2018 by One City Schools, OCPA fosters a deep love of learning, community, and strong character within its students. By cultivating broad cultural and global perspectives, OCES empowers its young scholars to think deeply and critically, solve complex problems, and approach challenges with confidence, commitment, joy, and creativity. The school's emphasis on reading, writing and STEM, along with personal wellness, teamwork, effective communication, and high-quality work, equips children for success in middle school and beyond.

One City Preparatory Academy (OCPA) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing young people in grades 6 through 12 to have a positive and sustainable impact on the world. Established in 2022 by One City Schools, OCPA fosters a deep love of learning, community, and strong character within its students. By cultivating broad cultural and global perspectives, OCPA empowers its scholars to think deeply and critically, solve complex problems, and approach challenges with confidence, commitment, joy, and creativity. The school's emphasis on personal wellness, teamwork, effective communication, and high-quality work equips its students for success in high school, college and beyond.

EQUAL OPPORTUNITY EMPLOYER

One City is an equal opportunity employer and is committed to a policy of equal opportunity for all team members and applicants, and to maintaining a work environment in which everyone is treated with respect and dignity.